Easy Ways to Handle Payroll for Your Business in Malaysia

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Payroll is one of the most important aspects of running a business, but it can also be one of the most complicated and time-consuming. If you’re not careful, payroll can quickly become a headache for both you and your employees.

In Malaysia, there are a few different ways to handle payroll, depending on the size and needs of your business.

As a business owner, you know that managing payroll can be a daunting task. There are many factors to consider, from employee salaries to tax withholdings. If you’re not careful, it’s easy to make mistakes that can cost you time and money.

We’ll cover everything from calculating salaries to filing taxes. By the end, you’ll have a better understanding of how to run payroll smoothly and efficiently.

So let’s get started!

Calculating Salaries

The first step in handling payroll is to calculate your employees’ salaries. This can be a complex task, as you need to take into account many different factors such as job position, experience, and skills.

There are a few different ways to calculate salaries, but the most common method is to use an hourly rate. To do this, you’ll first need to determine the average hourly wage for your industry. You can find this information online or by contacting your local Chamber of Commerce.

Once you have the average hourly wage, you can start calculating salaries for your employees. For example, if the average hourly wage is RM20 and an employee works 40 hours per week, their salary would be RM800 per week (40 hours x RM20).

It’s important to note that you may need to withhold taxes from your employees’ salaries. In Malaysia, the personal income tax rate is at a maximum of 30%, depending on the income. This means that you’ll need to withhold a certain amount from their salary each week, and remit it to the Inland Revenue Board (IRB).

One way to simplify payroll is to use payroll software. Payroll software in Malaysia  can automate many of the tasks associated with payroll, including calculations, tax withholding, and report generation. The software can also keep track of employee hours and vacation days. This can save you a lot of time and hassle in the long run.

Payroll software in Malaysia typically comes with a range of features, making it easy to tailor the system to your specific needs. For example, some software allows you to track employee leave, calculate overtime, and generate payslips. Other features may include support for multiple currencies, integration with accounting software, and the ability to generate reports.

Filing Taxes

Once you’ve calculated your employees’ salaries and withheld the appropriate amount of taxes, you’ll need to file a tax return with the IRB. This is a simple process – you can either file online or submit a paper return.

When filing your tax return, you’ll need to include information such as your business name, address, and tax registration number. You’ll also need to provide details about your employees, such as their names and salaries.

Once you’ve submitted your tax return, the IRB will process it and issue a tax assessment. This assessment will tell you how much tax you owe for the year. You’ll need to pay this tax by the due date, which is typically 31 March.

Paying Employees

The final step in payroll is to pay your employees their salaries. There are a few different ways to do this, but the most common method is to issue cheques or direct deposit payments.

If you issue cheques, you’ll need to make sure that they’re made out to the correct employees and for the correct amounts. You’ll also need to ensure that the cheques are signed and dated.

If you choose to use direct deposit, you’ll need to provide your employees with their bank account information. Once you have this information, you can set up automatic payments so that their salaries are deposited into their accounts each payday.


Running payroll can be a complex and time-consuming task, but it’s important to get it right. By following these easy tips, you can ensure that your business is compliant with Malaysian tax laws and that your employees are paid on time.

If you have any questions about payroll or tax in Malaysia, we recommend speaking to a qualified accountant or financial advisor. They can provide you with expert guidance and ensure that your business is compliant with all applicable laws.